Group Check in with FDS Asia Team Manual

Daily Group Check in is a critical part of the communication between Chicago Office and Asia Office. This policy carefully written to regulate and standardize the interaction. The goal of this policy is to make our check in effective and efficient.

 

Roles:

  1. Account Executive

  2. Asia Team Member

  3. Asia Team Lead

  4. Director (optional)

 

Sessions:

  1. Smooth Jazz Session – 9:00 PM Chicago Time (winter Time), 9:00AM  Indonesian Time (GMT+7 )

    1. Meeting Facilitator:  Account Executive

    2. Each member review and update Asana

      1. Review for any new messages or comments

      2. Update due date according to current progress

      3. Update any progress made on the project

      4. Understand task priority and report if there is suggestion for change

    3. Account Executive continues when over 70% attendees are online or in 15 minutes

    4. Asia Office Team Lead starts reporting

      1. Tasks for today in priority order

      2. Questions or clarification on any task

    5. Asia Office Team Member starts reporting

      1. Tasks for today in priority order

      2. Questions or clarification on any task

    6. Account Executive starts reporting

      1. item received clients feedback

      2. item has been confirmed by clients

      3. item needs further attention

      4. General announcement

      5. Session conclude

    7. Director (Optional)

      1. Feedback

      2. Announcement

      3. Session concludes

 

  1. Noon Session  – 12:05 AM Chicago Time (winter Time), 1:05PM  Indonesian Time (GMT+7 )

    1. Meeting Facilitator:  Asia Team Lead

    2. Each member review and update Asana

      1. Review for any new messages or comments

      2. Update any progress made on the project

    3. Asia Office Team Lead starts reporting

      1. item has been completed

      2. item is in progress

      3. Questions

    4. Asia Office Team Member starts reporting

      1. item has been completed

      2. item is in progress

      3. Questions

    5. Asia Office Team Lead concludes session when each member has reported

    6. Director (Optional)

      1. Feedback

      2. Announcement

      3. Session concludes

 

  1. Rock n’ Roll Session  – 8am Chicago Time (winter Time), 9pm Indonesian Time (GMT+7 )

    1. Meeting Facilitator:  Account Executive

    2. Each member review and update Asana

      1. Review for any new messages or comments

      2. Update due date according to current progress

      3. Update any progress made on the project

    3. Account Executive confirm over 70% of expected attendees are online

    4. Asia Office Team Lead starts reporting

      1. item has been completed

      2. item is currently working and expected to complete within the next 2 hours

      3. item is pending and assume work tomorrow

    5. Asia Office Team Member starts reporting

      1. item has been completed

      2. item is currently working and expected to complete within the next 2 hours

      3. item is pending and assume work tomorrow

    6. Account Executive starts reporting

      1. item received clients feedback

      2. item has been confirmed by clients

      3. item needs further attention

      4. General announcement

      5. Session conclude

    7. Director (Optional)

      1. Feedback

      2. Announcement

      3. Session concludes

 

General Rules

  1. Arrive on time for the session

  2. Be prepare for the session

    1. Update/Review asana before the session

  3. Be attentive to the conversation

  4. If you have to be late for other reasons, please notify Account Executive 24 hours in advance via email

***Last Updated 12-11-2015***